Guest Speaker Invitation Letter: 5 Templates (Free) - Writelay (2023)

Model: 1

Invitation letter for guest speakers


[Name of the addressee],



Sub: Invitation letter for a guest speaker

Dear Sir / Madam,

We are pleased to invite you as a guest speaker to our school seminar to teach our esteemed students about [mention details]. It will be our honor to share your experiences and opinions. Our workshop is in [mention details]. This workshop will take place in [set the name] one [Data] of [specify time]. Our workshop offers audiovisual works as well as articles and books.

We hope that you will accept our request for this invitation and help our students gain knowledge.

If you are unable to attend, we ask that you send us some information. You can reach us at the number [telephone number]

We hope that we will benefit greatly from your presence.

Thanks very much,



[organization name]

Guest Speaker Invitation Letter: 5 Templates (Free) - Writelay (1)

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Model: 2

Invitation letter to the speaker for the webinar


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[Name of the addressee],



Sub: Letter of invitation to the speaker for the webinar

Dear Sir / Madam,

I, [mention your name], [mention your publication], am writing this letter on behalf of [mention name of institution], to invite you to speak at this [mention name of webinar]. The webinar will take place on [date of entry] at [time of entry].

It is common knowledge that your achievements in [specify department or subject], such as [specify list of accomplishments clearly, bulleted item by item], are tremendous. Your sincerity and determination have brought you to this position today, and it would be a great honor if you would kindly inform our students about [mention topic]. By sharing your opinion you can motivate them to do their best and knowing that you will be the speaker inspires every student at our institution. They see you as their role model. If you wish, you can refer to any source during the webinar, be it a book or information from the internet.

I expect a positive reply from you, but in case you have any previous commitments I would like to ask you to let us know by sending an email to [mention your email id] or by calling [mention your contact number ].

Once again, I sincerely hope that you will accept our invitation and share your valuable insights on the subject and that our students can learn from your approach and views, not only on the subject but on life in general.

Thanks very much,



[organization name]

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Model: 3

Invitation letter to the speaker for the webinar


[Name of the addressee],


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Sub: Invitation letter to the webinar speaker

Dear Sir / Madam,

On behalf of [insert name of institution], I, [insert name], [insert title], am writing this invitation letter to kindly ask you to be the presenter for our webinar. The subject is [mention the name of the subject], which is a very important subject these days, and the date is [mention the date] while the time is [mention the time]. The webinar also has an opportunity to [mention] them for you.

Everyone knows how he managed to get to this position today. With his sincerity, high academic qualifications and strong determination, he has excelled in the department of [name of department]. His work on [mention topics] is well known.

His latest version of [specify subject] on [specify date] with [specify institution name] was a huge hit. Everyone considers you an inspiration and we are proud of you. If you are so kind as to share your views on the above topic, our students can better understand its importance and also learn from you.

I am aware that you have a busy schedule, but I still hope that you will be able to visit and teach our students. It will be a real pleasure for all of us to have you as an excellent speaker.

If you are unable to attend, please let us know by phone [insert contact number] or email [insert email id].

Thanks very much,



[organization name]

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Model: 4

Invitation letter to the speaker for the webinar


[Name of the addressee],



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Sub: Invitation letter to the webinar speaker

Dear Sir / Madam,

With this invitation letter, we would like to kindly ask you to be our guest speaker for the webinar taking place on [specify date] at [specify time]. The topic will be [name the topic]. A total of [mention no. participants/students] to be present.

We are pleased to announce that this webinar is one of the most anticipated as all students at [Institution Name] look forward to hearing from you. They regard you as one of the most respected and distinguished personalities and they admire you for reaching the position you are in today.

We've all heard about your achievements from the beginning [list them all, but remember to be precise and don't go into too much detail]. Your last [mention] with [name of institution] was truly admirable. It will be a great pleasure for all of us if you can give us your opinion on the above topic. For you, the webinar also offers the possibilities of [mention].

We look forward to your positive response and hope this webinar will be a really successful learning session for our students. Please let us know if you are unable to attend. You can email [mention email id] or call [mention number].

Thanks very much,



[organization name]

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Model: 5

Request a guest speaker invitation letter


[Name of the addressee],



Sub: Invitation letter for the webinar

Dear Sir / Madam,

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It is with great pleasure that I write this letter to invite you, Sir/Madam. [Mention your name] as a guest speaker at the webinar [Mention the name of your institution]. It will take place on [date of entry] and last for [time of entry]. The topic will be [mention]. We even maintained [mention facilities] for you to ensure your comfort.

The above topic is one of the most important topics whose views can greatly educate our students by broadening their knowledge horizons. Even if you come from a super successful and well-known personality like you, whose achievements are perceived as [mention them clearly and concisely without going into unnecessary details] around the world, it can be even more advantageous for them to be in Life to grow, learn from their points of view.

We are all still very impressed with how you gave your last performance on [mentioned date]. We would like to say that it was really impressive and we all watched your every performance. They have a very innovative approach to things, which is really admirable. Your mere presence can make a huge difference.

We all very much hope that you will accept this invitation and look forward to your positive response. If you are unable to do this, there will be a request to let you know by phone or email. You can email [mention email id] or call [mention contact number].

Thanks very much,



[organization name]

Guest Speaker Invitation Letter: 5 Templates (Free) - Writelay (9)

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Guest Speaker Invitation Letter: 5 Templates (Free) - Writelay (11)

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How do you write a guest speaker invitation letter? ›

I am honored to invite you to be the guest speaker at [event name] Our event is to be held on [date] at the [venue] in [location]. We know that you are a terrific speaker and our attendees and delegates will gain much from your talk on[subject/theme/charity group].

How do you invite speakers to speak for free at your event? ›

Dear [SPEAKER], I hope this message finds you well! I'm reaching out today with an exciting speaking opportunity for your consideration. I am honored to invite you to speak at [EVENT NAME], an event focused on [DESCRIPTION OF THE PURPOSE AND AUDIENCE OF YOUR EVENT.]

How do I write a simple invitation? ›

Writing an invitation card is simple. Address your card to the person you're inviting; name the event you're inviting them to; spell out the date, time and location; and provide contact details so they can RSVP. Be sure to note if your guest should bring anything but themselves.

How do I invite speakers to come and speak? ›

Tips for Introducing a Guest Speaker
  1. Remind the audience why the topic is important to them.
  2. Establish the speaker's qualifications to speak on the topic.
  3. Get the presentation off on a high note by establishing an up-beat tone.
  4. Make the speaker feel especially welcome.

What should a letter of invitation say? ›

In conclusion, your invitation MUST contain the following important details:
  1. Reason for the event.
  2. Venue.
  3. The date and day on which the event is taking place.
  4. Time for Arrival.
  5. List of the special programs and events.
  6. Request for a reply (RSVP)
  7. A map (Optional)
Dec 7, 2020

How do you invite someone formal example? ›

Dear Sir and Madam, I cordially invite you to lunch at my house. The address is enclosed in the invitation. Please RSVP if you are bringing more than one person, Warm regards.

What do you say when inviting someone to an event? ›

Phrases to Invite Guests and Describe the Event
  1. We request the honor of your presence… ...
  2. We request the pleasure of your company…
  3. Together with our parents, we invite you…
  4. We ask you to be present with us at the ceremony uniting…
  5. We invite you to share with us a celebration of love…

How do you invite someone informally? ›

10 Ways to Invite Someone to Something
  1. Do you want to...? The first way to invite someone to something is with the phrase "do you want to..." So "do you want to" plus some activity. ...
  2. Are you free...? ...
  3. Do you want to come to...? ...
  4. Are you doing anything? ...
  5. What are you up to? ...
  6. Come... with me. ...
  7. Why don't we...? ...
  8. Wanna grab...?

How do you invite an audience to an event? ›

You need to follow these best practices to create a good invitation for an event:
  1. Promote your event by sending engaging messages.
  2. Send email messages to the attendees.
  3. Send event schedules via email.
  4. Create a personalized email experience.
  5. Thank all the attendees.
  6. Take follow up with those who missed the event.

What are the 5 parts of writing an invitation letter? ›

Formal invitation Components
  • Name of host.
  • Invitational (requests the pleasure of your company, cordially invites you to)
  • Event type/name/purpose (e.g., luncheon, dinner, reception, lecture)
  • Date.
  • Hour.
  • Place.
  • Reply instructions (e.g., reply card or phone number)
  • Disabled instructions (e.g., fax or email)

What makes a good invitation? ›

Write the date of your party, including the date and day of the week. Your invitation also needs to tell your guests what time to arrive and approximate or definite length of your party if there will be a specific end time. You'll want to ask your guests to RSVP to your event, to let you know if they will be attending.

What things do you write in an invitation? ›

As a basic guide, party invitations should include:
  • Your name.
  • Type of party: Let your guests know what special occasion or milestone your party is in aid of, whether that be your 30th birthday or your engagement.
  • Date and time of the party.

How do you attract guest speakers? ›

How to Attract Great Speakers for Your Events
  1. Build your event around an idea, not a person. ...
  2. Put the word out as early as possible. ...
  3. Be prepared to offer something for their time. ...
  4. Smooth out the logistics. ...
  5. Build a community and create your own speakers. ...
  6. Going forward.

How do you call a guest for a speech? ›

Always address the chief guest with a formal title. If someone is a doctorate, do not forget to use the formal title of Dr or in other cases, use Mr./ Miss/ Mrs. Introduce yourself to the chief guest before the formal event and escort him to the venue.

What is an invitation letter and give an example? ›

Invitation Letter: It is a letter written to invite people to a particular event. This can be written for a marriage, engagement, graduation ceremony, exhibition, annual day, etc. It can be a formal as well as an informal letter.

How do you put invitation in a sentence? ›

Example Sentences

We sent out more than 100 invitations for the party.

How do you write a casual invitation letter? ›

Informal Invitation Letter – Guidelines and Tips
  1. It is written in the first person (I/we).
  2. The sender's address is written as usual but the receiver's address is not mentioned.
  3. The date of writing the invitation is given but there is no need to write the year.
  4. The salutation is Dear + name.

What should be first in the invitation? ›

Tradition dictates that the bride's name always comes first, whether on save the date cards, wedding invitations or anything else.

How do I make a successful invitation? ›

Write the place, date, and time clearly, so the recipients don't have to search for these details in the post, and don't scrimp on content details, either. Give your guests a good reason to come to the event, explain exactly what will be there and what they'll miss if they don't come.

What makes a great guest speaker? ›

Great guest speakers bring in their expertise

People come to learn from your expertise. Therefore, flavor your speech with case studies and examples from your own professional experience. Share some fun practices and some failures. Give them a sense of the real red ocean.

What is one way you can impress your guests through communication? ›

Keep communication with your guests regular

Maintaining regular contact will keep them excited and assure them you're thinking about them and showing how important it is to offer a positive experience. Send email reminders, suggestions, and remember to ask guests if they have any last minute requests.

Why do we invite guest speakers? ›

A guest speaker can perform a number of different roles. They can energise a crowd, inspire them, support the event themes, add value by sharing insider knowledge, offer a new perspective, break up the more routine aspects of the event and entertain.

What are some welcoming words? ›

"It's my pleasure to extend a cheerful welcome to you all! Your presence makes us very happy."
  • glad welcome. ...
  • hospitable welcome. ...
  • amiable welcome. ...
  • gracious welcome.
Aug 4, 2021

What is a good welcome speech? ›

Good Morning/Afternoon/Evening, Thank you to each and every one of you for being here with us today. We are very pleased to be able to welcome those of you that have been with us for a long time now as well as those who are new to the (group/community/association etc.)

How do you use guest speaker in a sentence? ›

He was a frequently invited guest speaker at forums and conferences around the country. She has participated as a guest speaker in many international and national forums regarding social, expatriate, animal, and women's issues. Since its inception, they have never missed the monthly dinner meeting with a guest speaker.

How do you ask a professional to speak at an event? ›

Please let us know by [date] whether or not you would be interested in speaking. Thank you in advance for your consideration, and we very much look forward to hearing from you. It is always a good idea to create a schedule for inviting your speaker/s, in case some of your first choices decline your invitation.

How much does it cost to invite a speaker? ›

Average Keynote Speaker Costs

Intermediate Keynote Speakers: $500-$1,500. Established Keynote Speakers: $1,500-$5,000. Advanced-Level Keynote Speakers: $5,000-$25,000. Celebrity Keynote Speakers: $25,000-$100,000.

How much does it cost to invite a guest speaker? ›

Schools, sporting clubs and charities will likely be able to engage a guest speaker for under $1,000, but if the opportunity is commercial, expect $1,000 to be the starting fee. The above guide is not exhaustive and certainly varies significantly from speaker to speaker and event to event.

How can I give a free speech? ›

Take deep, calm breaths as much as you need to beforehand. Don't forget to pause and breathe during the speech too.
Taking care of yourself is crucial.
  1. Spice Up Your Speech with Stories. ...
  2. Vary Your Speaking Cadence. ...
  3. Discuss What You Know and Care About.
Jul 5, 2022

How do I ask a guest speaker a question? ›

What questions should I ask a guest speaker? Ask your guest speaker open questions about their career choices, the hurdles they overcame, and their plans for the future. You can also ask fun questions as icebreakers or to break up the conversation.

How do you pitch yourself as a speaker? ›

Four things you SHOULD do when pitching
  1. 1 |Be very clear and very specific on WHAT you want to talk about. ...
  2. 2 | Put in the time to select the right fit for applications. ...
  3. 3 | Look outside your typical or comfortable community. ...
  4. 4 | Have an offer to send your new audience to.
Aug 25, 2020

How do you persuade a guest speaker? ›

6 Successful Strategies That'll Convince Event Speakers to Work With You
  1. Plan in advance.
  2. Ensure your event has a specific theme.
  3. Give speakers freedom.
  4. Provide enticing compensation.
  5. Offer support.
  6. Have a clear promotional plan.
  7. The art of the follow-up.
Mar 9, 2021

What is it called when you pay a guest speaker? ›

Key Takeaways. An honorarium is a payment given to guest speakers who don't charge a fee for their services. Honoraria are often used in academic settings by universities. A guest speaker is allowed to return an honorarium and pay out of pocket.

Do guest speakers get paid? ›

In fact, most experienced public speakers, if they've written a book or established expertise in a specific area, can earn anywhere between $5,000 – $25,000 for a presentation.

Should you pay a guest speaker? ›

There are several good reasons to pay at least some of your event's speakers. Famous speakers, whether they're household names or industry-specific leaders, sell more tickets. Everyone likes being able to say they shook hands with (or were at least in the same room as) a celebrity.

How do I offer a speaker fee? ›

How to Negotiate Your Speaking Fees
  1. Step 1: Do Your Research. When it comes to knowing how much to charge for a speaking engagement, keep this mantra in mind: ...
  2. Step 2: Determine Your Bottom-Line Price. ...
  3. Step 3: Ask For Details. ...
  4. Step 4: Start Your Negotiation. ...
  5. Step 5: Consider Some Non-Monetary Compensation.

What are the best opening words for presentation? ›

Welcoming and greeting the audience

Hello, everyone. I'd like, first of all, to thank the organizers of this meeting for inviting me here today. Good morning everyone and welcome to my presentation. First of all, let me thank you all for coming here today.

What is a good introduction for a speech? ›

A good introduction needs to get the audience's attention, state the topic, make the topic relatable, establish credibility, and preview the main points. Introductions should be the last part of the speech written, as they set expectations and need to match the content.

What is freedom of expression examples? ›

This includes political speech, views on religion, opinions and expressions that are favourably received or regarded as inoffensive, but also those that may offend, shock or disturb others. You should have due regard to the reputation or rights of others, including their right to privacy.


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